A guideline that explains the security arrangements and facilities for public officials visiting the Parliamentary Complex on duty.
For officials attending committees or discussions, please arrive at Parliament early to avoid delays. Multiple meetings often occur simultaneously, causing potential holdups at the main entrance due to security checks.
To ensure smooth entry, reach the Pass Counter at the Main Entrance at least 30 minutes before your scheduled meeting. This helps prevent unnecessary delays and ensures you arrive on time for your official duties.
Issuance of Annual/ Daily Entrance Passes to facilitate the Public Officers, who frequently visit Parliament for official purposes.
Annual passes for Secretaries to the MinistriesAnnual passes are issued to Secretaries to the Ministries. These passes allow entry to the Public Officials' Box on Sitting Days, participation in Parliamentary Committees, and other official purposes. Each Secretary to the Ministry receives an Annual Pass including following Facilities:
An application authenticated by the relevant Secretary to the Ministry should be submitted to the Serjeant- at - Arms for these passes to be issued.
In addition to the officials, who utilize the passes indicated in the above paragraphs, a letter with the recommendation of the relevant Secretary to the Ministry should be submitted to the Serjeant-at-Arms through the relevant office of the Parliament to issue the daily passes valid for the specific date, by the Public officials, who visit for;
For committee meetings, submit details to the Serjeant-at-Arms with a recommendation from the Committee Secretary or Assistant Director (Administration). This ensures smooth processing. To avoid issues please note:
Submit Following Details to the relevant office / Section, correctly:
Check receipt by contacting relevant office.
Send all relevant details at least one working day in advance.
Vehicles with drivers carrying public officials for official purposes are allowed into the Parliamentary Complex, subject to security requirements.
Public officials must confirm their identity by handing over their National Identity Card, valid Driving License, valid Passport, or an official identity card issued by their institution. If they have an entrance pass from the Serjeant-at-Arms, they should also present this to the receptionist at the Public Officials’ Reception Counter.
The receptionist will document the relevant information, retain the identity document, and issue a Coloured Temporary Pass. Upon departure, public officials can retrieve their identity document by returning the pass.
All public officials will undergo a body search when entering the Parliament Building. Their documents and bags will also be searched. Public officials are kindly requested for their cooperation with the security authorities.
Adhering to Parliament's security measures is essential.
If permission is granted, you'll receive an annual pass valid for the current year. Bring this pass with you on each visit to avoid delays.
Laptops, tablets, and iPads can be brought into the Public Officials’ Box if essential. Submit a completed application form to request this facility. Mobile Phones should be kept silent mode inside the Public officials, Box.
For committee meetings or other official needs, laptops, tablets, and iPads are allowed with prior permission. Submit the relevant form for approval.
All passes are issued by the Serjeant-at-Arms, Deputy Serjeant-at-Arms, or Assistant Serjeant-at-Arms.
To enter the Parliament Gallery or Ministers’ Room or any other place on official basis or, to participate in Parliamentary Committee Meetings, other committee meetings, or for any other official purpose, the necessary arrangements will be made by the Serjeant-at-Arms/Deputy Serjeant-at-Arms/ Assistant Serjeant-at-Arms to issue the information pertaining to the aforesaid entrance passes and provide instructions to;
Every officer who enters to the Public Official’s Box or the Official Gallery must carry a pass issued by Serjeant – at – Arms to the respective place.
Any request to access the Public Officials’ Box or the Official Gallery should be forwarded to the Serjeant-at-Arms through the respective Secretary or Additional Secretary to the Ministry.
Since there are limited seats available in the Public Officials’ Box, please note to make sure your request includes a priority list based on official need.
When using the Public Officials’ Box, dress appropriately and follow the roles. These roles are also mentioned on the day-pass and displayed inside the Box.
For the convenience of the Public Officials, fax facilities are available inside the Box while telephone facilities are made available at the lobby outside the Box. While the officials remain in the lobby, it is essential that they do not act in any manner that might disturb the Members of Parliament. It is also essential that they refrain from entering the lobbies located on either side of the Chamber since those are reserved for the use of Members of Parliament only.
Please note that using any electronic devices for photography, videography or recording is strictly prohibited.
Handbook of Parliament
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How Parliament Works
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