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Functions of the Table Office
First Sitting of Parliament
Duties pertaining to summoning of the First Sitting
of a new Parliament after General Elections:
| 1. |
Obtaining the list of Names of newly elected MPP from the Commissioner of Elections |
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| 2. |
Conducting an Information Desk for the use of MPP and collecting personal particulars in order to prepare the Oath papers, dockets and the mailing list |
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| 3. |
Preparing the Order of Business according to Standing Order Nos. 1 & 19 and the Memorandum to MPP |
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Making all arrangements for the election of a new Speaker, Deputy Speaker and Deputy Chairman of Committees |
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| 5. |
Preparation of Ballot papers |
Day-to-day responsibilities
| 1. |
Order Book and Addendum
The Order Book is a document complied in all 3 languages which give notice to MPP of matters to be taken up by the House in the future. It also includes Motions and Orders set down for particular days and notices of Motions for which no date has been fixed.
Addenda are issued as supplements to the Order Book as and when necessary to give notice of Motions and Questions in Parliament.
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| 2. |
Order Paper
The Order Papers are the agenda for the day's Sitting
of Parliament prepared, printed and posted to all the
Ministries, MPP, and all the Secretaries to Ministries
and Media.
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| 3. |
Documents Presented
Copies of all documents presented in Parliament by Ministers,
such as Reports from Committees, Annual Reports of Corporations
and Statutory Bodies, Annual estimates, Gazetted Resolutions,
Orders, By-Laws etc. are supplied to the Members of
Parliament.
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| 4. |
Order of Business
On every Sitting day, the program of the Chamber is
arranged according to the Standing Order 19. A separate
docket is prepared for the Hon. Speaker, Deputy Speaker,
and Deputy Chairman of Committees, Secretary-General
of Parliament, Deputy Secretary-General and Assistant
Secretary-General. Before the commencement of Sittings,
they are all briefed by the Assistant Director-Administration.
It is also a duty of the officers of this Office to
follow the proceedings of the House from the Officials'
Box.
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| 5. |
Minutes of Parliament
Minutes of Parliament, which is a summary of all proceedings
that take place within the Chamber, are prepared in
all 3 languages and issued for Official purposes. |
Meetings of Party Leaders and Committee on Parliamentary Business
To summon meetings of Party Leaders and Committees to discuss Parliamentary Business, as directed by the Hon. Speaker.
Parliamentary Questions
To receive Parliamentary Questions from MPP and process
them to be answered in Parliament by the relevant Minister
who is responsible for the Ministry to which the question
was directed.
Private Members' Motions
Private Members' Motions are received from MPP and
processed for discussion in Parliament on every first Friday
of the First Sitting week of the month.
The Table Office is also responsible for the following duties:
| 1. |
Attending to the Ceremonial
Opening of Parliament. |
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| 2. |
Summoning of Parliament under Standing
Order 14. |
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| 3. |
Taking action to summon Parliament in
accordance with the proclamation when Parliament is
dissolved, by a proclamation of His/Her Excellency the
President. |
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Supplementary estimates. |
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| 5. |
Preparing announcements in respect of determinations
of the Supreme Court and translating these announcements.
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