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Department
of Finance and Supplies
Organisation Structure
The Director Finance is the head of the Department of Finance
and Supplies. He is on hand to advise the Secretary General
of Parliament and Chief Accounting Officer on financial matters.
The Finance, Supplies and Internal Audit offices are headed
by an Assistant Director while the Catering Accounts office
is headed by the Accountant (Catering & House Keeping).
Major Functions
The Finance and Supplies Department plays a key role in the
management of Parliament. The most important function of this
body is to formulate and control the Annual Budget of the Parliament
in order to carry out the business of the organisation without
any interruption. It is also responsible for the payment of
salaries, allowances and other entitlements to the Members of
Parliament and Parliament Staff, and provision of other financial
benefits to them on the due date. Administration of the Member's
pension scheme and payment of monthly pension to the ex-members
of Parliament and their widows is another main function of this
department.
Finance and Accounts Office
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Preparation of annual draft
estimates |
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Maintenance of main ledger and other accounts |
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Rendition of monthly accounts to the Treasury |
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Rendition of Annual accounts to the Auditor
General |
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Reconciliation of monthly accounts |
| • |
Operation of official Bank Account |
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Payment of salaries and allowances to MPP |
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Payment of Parliamentary pension to ex-Parliamentarians |
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Payment of salaries and allowances to Parliament
staff |
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Payment of loans to Parliament staff |
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Settlement of all utility services bills |
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Settlement of suppliers invoices/bills |
Internal Audit Office
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Carry out continuous Internal Audit according to a programme |
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Carry out Special Investigations |
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Surprise verification of stores |
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Maintaining of Audit queries Register |
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Rendition of replies to Audit queries |
Catering Accounts Office
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Costing of meals |
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Checking of daily returns sent by Ex-Chef |
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Checking of daily Sales returns sent by
each restaurant |
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Collection of sales proceeds at cafeterias |
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Recovery of meal charges from MPP and Staff
of Parliament |
Supplies and Services Office
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Registration of suppliers annually |
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Procurement of all goods and services |
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Coordinating of Tender Boards |
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Servicing of machinery and equipment |
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Handling of stores including Catering stores |
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Maintaining of proper Inventory Control
System |
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Conduct of annual verification of stores |
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Disposal of unserviceable articles |
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